Posts Tagged “PMO”

PMO CV tips for Project professionals

Project and programme management support roles are often misunderstood as just a stepping stone to project management but they form an integral role in the successful delivery of large or complex pieces of work. There is a definite career path for those in the field of project support and as such today I would like to address some tips on how to make your CV more effective in gaining that next role within the PMO for support professionals.

So, typically one would begin their career as a project support officer or project administrator and gain experience / skills by assisting project delivery staff in the execution of their projects and /or programmes. This may come in the form of administrative duties (now deemed as a more old fashioned sense of PMO support) or more current uses are to advise the project and programme teams on effective uses of planning, reporting, risk & issues etc. tools as a consultant to the team. We see less of the diary management and more workshops and performing an interface between the projects and senior management. Working up through the ranks of PMO can see PMO analysts and PMO managers to heads of programme / portfolio management.

To effective sell your skills and seniority there are a few key areas to take into consideration when constructing your CV; such as:

1. Ensure you provide detail about the size of PMO you are working in, not all PMOs are 20 people strong – some are as small as one person strong. Let the reader get a feel for the size of team you are working in and how many project / programme managers you are supporting.

2. Type of PMO – how mature is the PMO, what frameworks and methods are you working to.

3. Job titles are often misleading – I have seen hundreds of CVs with job titles such as PMO coordinator who are managing the PMO, make sure you describe your function within the PMO. What you actually do.

4. Setting up the PMO – often PMO professionals sell themselves short by not stating they set the PMOs up, if you have a “tool box” which you amend and apply to new PMOs – talk about it.

5. Managing the PMO – some PMO professionals are experienced at picking up an established PMO and managing from there. Not all employers want employees who will reinvent the wheel, they may be happy with their PMO (and paid a lot of money via a contractor to put it in place) and want someone to “pick up the reins”.

6. What are the projects or programme of work being supported – a key element missing from most PMO CVs – employers like to understand the type of work supported. I believe it shouldn’t matter what the product is, however not everyone believes this and so some similarity in the types of projects may be the difference between gaining you an interview or not.

By taking these basic rules and applying to your CV with some detail about how you work – you should have a clear and concise CV which will see you gain a great deal of interest from hiring managers and recruiters alike.

The CV Righter has a wealth of experience in recruiting, providing careers advice and writing CVs for PMO professionals – for a free CV review get in touch: www.thecvrighter.co.uk

PMO CV Writing Service

PMOs have been around for years, although originally underutilised, they now play a major role in the successful delivery of projects and programmes within organisations across all fields. As such the salaries commanded for support roles have improved dramatically along with the role remits, therefore the field of project and programme support has become a competitive field to get into, no longer are PMO professionals glorified secretaries, you’re the drivers behind project capability. As the support roles are now no longer a stepping stone to project management (although still can be) there is a clear career path in this field which is well suited to those who have a passion and flair for process and people improvement.

PMO office

 

Your CV is the key to the gateway of recruitment, ensuring you are being put forward for roles and more importantly, for the right roles. I have spoke to a number of PMO contractor who are persistently put forward for project coordinator positions – completely the wrong role for them, after reviewing their CVs the theme is that the CV is not focussing on the strategic aspect of project support. At the CV Righter, we have specialist PMO recruitment experience which is used to underpin the core areas looked for by both recruiters and HR professionals in the field, producing a strong document which clearly depicts your experience, specialities and needs moving forward.

Why use a PMO CV writing service? Because that’s what we do, we specialise in PMO and PM, just as you specialise in implementing structure and guiding project teams. Horses for courses, we are a well established business which focuses on PPM and having worked with multinational to small businesses within every field and sector we know what the employer actually wants to see and what makes them interview.

Help with writing a PMO CV – PMO CV Tips

Over these past few weeks I have written a series of blog articles aimed to give you some ideas about putting together a strong PMO CV, as a definitive guide to cores areas which you should look to address when tackling your CV here is a list of all the articles related to the series with links:

 

Bible of PMO CV Tips

The key thing to remember when putting together your CV is to ensure you add in some context, do not fall into the trap of writing a job description (or copying and pasting one), this will lead to a flat piece of writing which demonstrates you are either lazy, not adept at presenting pieces of information or do not really understand what or why you have been doing things. Your CV is the first thing an employer will see about you, how it is written speaks volumes about you, your intelligence, professionalism, and how you feel about your roles. As a PMO professional, you will be required to write reports, presentations and guidance notes, therefore if you cannot be clear and engaging in your own CV then it doesn’t look too good for the documents you will be producing at work. It goes without saying that spelling and grammar are always checked and do not get me started on formatting – how many of you state “advanced or intermediate user of MS Word” yet you cannot get your font right or bullets aligned?? That screams less than basic user to those reviewing your CV.

Reporting your reporting on your PMO CV – PMO CV Tips

Love it or hate it, reporting is a part of business life and plays a huge role in project management – continuing with our PMO themed articles, today we shall look at what to include in your PMO CV. So there are a few versions of reports used within the PMO which are (or should be) targeted towards specific groups of people, depending on your PMOs service you will invariably be required to create, maintain and update an overall programme plan and more than likely hold the control of individual project status reports.

Pulling together information to create a management report is an essential part of successful PPM support, knowing what is going on within  the programme and ensuring interdependencies are aligned are core competencies asked for by hiring managers for their PMO. I have read thousands of PMO CVs over the years and more than half of them have no reference to reporting within the role remits, regardless of seniority of role this information is missing. It is also important for those wishing to make a career change into project management and specifically a PM support role talk about reporting in their CVs. It is a transferable skill which does tend to closely align with job descriptions in the field of PM.

So, what kind of reports are you generating/updating/monitoring/presenting? Financial reports are very important, especially for the more complex programmes of work which can easily spiral out of control. Let’s look at some of the other core project documentation which is reviewed against reports to ensure the project/programme is still inline with strategic goals.

 

  • The Business Case should describe the value to the sponsor from the outcomes of the programme.
  • The Project Plan should define the product being produced, resources and time needed for all activities, also covering any dependencies between activities
  • Project Initiation Document (PID)  defines significant aspects of the project and forms the basis for its management and the assessment of overall success.
  • Stage Plan will detail how and when the objectives for the stage are to be met by presenting the deliverables, activities and resources required.
  • The Work Package provides information needed to deliver one or more specialist products.
  • The Change Control Strategy documents the procedure to ensure that the processing of all Project Issues is controlled.
  • Highlight Reports    provide the Project Board (and other stakeholders) with a summary of the stage status at intervals defined by them.
  • Project Issue Log     – an issue can have a negative or positive impact on the project.
  • Risk Management Log         – risks can be threats to the successful delivery of the Programme or Project.
  • End Stage Reports summarises progress to date and should provide an overview of the project.
  • Post Project Review documents if business benefits have been realised and recommendations for future improvements should also be recorded.

Reporting

Of course you know all this, but looking at it listed in black and white should really prompt some thoughts about just how important reporting is and how embroiled it can be, so don’t assume that the recruiter/hiring manager/HR know you are analysing all this data and pulling together information for your programmes of work – talk about it on your CV!