Tag Archives: Project Management Job Applications

Example Project Management Cover Letter

Writing a cover letter seems to be a daunting act for so many – I have previously written about what to include but wanted to provide an example letter to assist you in gaining interest from potential employers. Cover letters should be tailored to each application and it is a good idea to spend time making sure you tailor your CV too. Unfortunately, gone is the day when one size fits all so taking time to apply for fewer jobs but putting more effort in will give you a better chance of success for generating interest and that all important interview.


Here is a fictitious job advert:

Project Manager required to manage a number of new product development projects within FMCG manufacturing, the successful applicant will have a good understanding of project management methods such as PRINCE2 and will have managed teams within matrix managed environments which are globally dispersed.

  • Exceptional project planning using MS Project
  • Manage resources across different cultures
  • Competent in PRINCE2 methods
  • Good client facing exposure
  • Extensive financial tracking and management responsibility
  • Comfortable providing monthly presentations to site managers and senior management teams

Of course the tailored letter for this role is only applicable to those with at least 90% of the above required skills and experience. This is a rule of thumb for all job applications; don’t waste your time applying for roles which are not relevant to you.

So a cover letter will go something like this:

Dear Sir / Madam (ideally try to get the name of the person you are applying to)

Please find enclosed my CV in application for the role of Project Manager as per your advert (reference CVR2905) advertised on XXXXXX.com.

I would like to draw your attention to my current role at XXXXX where I am responsible for managing up to 15 concurrent FMCG new product introduction projects, although PRINCE2 is not a process used at this organisation I have previously used this method at XXXXX where the business adopted a light version and all projects were managed through aspects of the project lifecycle.  I should also point out that during a contract position prior to this I implemented PRINCE2 methods into the core project management function within XXXXX.

All my roles have required extensive stakeholder management with internal and external parties based across the UK, Europe and USA. Most of my team management experience has been within matrix environments and where resources are globally dispersed. I am an advanced user of MS Project and have used this to plan projects for the past 10 years; I have held full P&L responsibility for all my projects with budgets ranging from £100k to £1.5m. I currently provide bi monthly presentations to our senior management team on project status, financials and forecasting – these are generally utilising Powerpoint and on site however I have also travelled to a number of our manufacturing sites for this purpose also.

I am available on my mobile to discuss further and look forward to hearing from you in due course.

Yours Faithfully (if you do not know their name) / Yours Sincerely (if you do know their name)

Jack Tyler


So as you can see – the letter addresses all aspects of the job description with examples and tells the reviewer more than the CV allows as we only want a 2 or 3 page document which should be highlighting the above but may not have all that detail. This will greatly enhance your application and should do all the right things in getting the reviewer to really read your CV not just skim through it along with 100 other applications. It also does the trick of helping the HR / recruitment consultant understand your relevance to the role; bearing in mind that a great deal of these reviewers won’t always have specialist knowledge of the role.

Organising your Project Management job search

Project management is all about being organised and disciplined – it makes us more efficient, however as prepared as we are in the office / about our projects, some of us are less organised outside office hours. Now that is not to say in everything we do as we still need structure to function, getting the kids ready for school, walking the dog and making sure we all eat at the right times etc. but when it comes to applying for jobs. It can be a case of go online, find a few project management jobs, adjust CV accordingly, apply and then forget all about them until you (hopefully) receive a call.

Creating a good impression with HR and recruiters is a must – they are the gate keepers, if you mess up with them, then your application goes no further and all the work you put in to writing a cover letter or reshaping your CV has gone to waste. Therefore it is important to make sure you keep a note of what you are applying for, a simply excel spreadsheet will suffice. Create a few headers for the columns such as job title, salary or day rate, location, reference number, agency/business applied to, date applied, version of CV sent (make sure you name your CVs so you can track what went where), where you found the advert/role (this may be a particular search term or website) and date to follow up application.

Once you have this document you can print it off or email to your phone (screen shot it for Apple products) and then you are ready to take calls from recruiters and employers on the go – when you receive a call, ask who is calling and the job title they are calling about. Ask them to hold the line (say you are taking a private room) and scan through your document for the role. You will sound far more organised and professional as you talk through the job and are more likely to gain success with the “gatekeeper” to actually get your CV put forward to the hiring manager for the position.

You can use the spreadsheet to collate details about where you are finding relevant jobs from which will assist you moving forward in deciding which websites you should be spending more time / less time on, noting dates for applications and setting follow up dates to call employers / recruiters is great practice. All the good project management people are always following up actions!

I cannot emphasise enough, the need for a professional approach to job applications – remember first impressions. Don’t blow it with an agency by answering the phone unprepared and sounding disinterested, there are plenty of other great candidates out there who are happy to take your place and will do so if you fall at the first hurdle – excuse the Olympic themed idiom!